Every Director holding DIN on or before the end of the financial year would be mandatory required to file form DIR 3 KYC 2021 before 30th September of the immediately next financial year i.e. 30.09.2021.
What is DIR 3 KYC ?
Director identification number (DIN) refers to a unique identification number allotted to an individual who is a director.
So details about DIN or directors needs to be updated with ROC hence this form is being filed.
After the expiry of due dates i.e 30.09.2021, system will mark non-compliant DIN (against which DIR-3 KYC form has not been filed) as “Deactivated due to non-filing of DIR-3 KYC”.
What is DIR 3 KYC web form?
If Director has already filed Form DIR-3 KYC in the previous financial year and who does not require any update in any of his KYC details as submitted to ROC, may complete his annual KYC by accessing DIR-3 KYC web service. Only otp over email and mobile needs to be done. No fee is payable up to the due date of each financial year. Filing after the due date, then fee of Rs.5000 shall be payable.
Following documents shall be required for doing the kyc of Directors for the year 2021 in Form DIR 3 KYC with ROC :
2) Aadhar Card
4) Electricity/telephone bill of the address of the stay or Latest Bank Statement.
5) Mobile no and Email id for OTP verification
All the documents needs to be self-attested by director.
Digital Signature is mandatory.
How do I update KYC of directors?
- Log in to the MCA portal with the help of your login credentials
- Click on MCA Service → DIN Services → DIR-3-KYC-WEB
- Enter your DIN
- Mobile number and email ID that are pre-loaded will appear on the screen
- Click on send OTP
- An OTP will be directed to your mobile number and Email ID
- Enter the OTP and Click on “Verify OTP”
- Pre-loaded details of the DIN holder will flash on the screen. Tally all the details and make necessary changes. Finally, Click on Submit
- A zero rupee challan and SRN shall be created if the form is filed on or before 30th September 2021
What if DIN Kyc i.e. Form DIR-3 KYC 2021 is not updated?
Then the DIN of director get deactivated till the form is filed along with Rs 5000 challan.
Is DIN KYC is required to be done every year?
Yes kyc updation needs to be done every year by the directors in DIR 3 KYC or DIR 3 KYC web form.
Frequently Asked Questions:
1) OTP will be valid for 15 minutes
2) Foreign citizens – passport is mandatory, and attachment also mandatory, permanent address should be abroad;
3) Aadhar mandatory for Indian citizens,
4) PAN for Indian citizens
5) Personal Mobile no. and e-mail id should not be linked to any other director or certifying professional
6) Further, Personal e-mail id should not be official e-mail id – it should be personal like gmail, yahoo etc.
7) Foreign citizens – mobile no. should be foreign
8) Foreign citizens but resident in India – mobile no. can be Indian
9) Foreign DSCs not allowed, only Indian DSCs.
10) Attestation of documents by practicing professional – mandatory
11) In case of change in address from the DIN records, first file form DIR-6 and then file form DIR3 KYC to complete director kyc.
12) Passport are not mandatory for Indian citizens, but if you mention Yes to do you have your passport, then mandatory to give details and attach passport copy.
13) Attestation rules to be followed as specified in the companies (incorporation) rules.
14) Driving licence and EC Id – not mandatory, but if you specify the details, then you have to attach the documents.
15) Foreigner documents should be apostille to complete director kyc.
16) Certificate from each Director for engaging the professional to certify the form.
17) All documents should be self attested by the Director
18) Disqualified Director is also required to file form if DIN status is approve
19) Every person holding a Director Identification Number (DIN) as on 31.03.2021 (even if not appointed as a Director or a Designated Partner anywhere) is required to file DIR-3 KYC before 30.09.2021.
20) Even Directors whose DIN status is “Disqualified” are supposed to file DIR-3 KYC.
21) From next year, filing of DIR-3 KYC on or before 30th April is mandatory for every person who holds DIN as on 31st March of that calendar year.
22) The details provided in the form should be, as on the date of filing and not which existed on 31st March.
23) Non- filing within due dates would lead to deactivation of DIN and no e-form can be filed using such DIN.
24) The same can be reactivated only after paying a fee of Rs. 5000 and filing form DIR-3 KYC.
25) Obtaining a new DIN to avoid the fee would only lead to further contravention.
26) A person cannot surrender his DIN if he has been appointed as a director/designated partner at any point of time in the past.
27) When the applicant is a citizen of India, it becomes necessary to provide PAN and Aadhaar mandatorily whereas for others, passport would be mandatory.
28) Though PAN card is not a mandatory attachment it is advisable to get a copy of the same to match it with CBDT database with respect to Name, Father’s name and Date of birth. Any error in PAN is to be rectified immediately before filing DIR-3 KYC.
29) For Indian nationals, the PAN and for foreign nationals, the name should exactly match with details provided for getting the DSC. If not, DSC is to be freshly acquired.
30) Only those DSCs acquired in India can be used.
31) A practising professional cannot certify his own DIR-3 KYC form.
32) If the applicant has a passport, it is mandatory to select “Yes” and provide the details of the same.
33) If the applicant is a Resident in India, only Indian address and Indian mobile number can be given. Similarly for a non resident, only foreign address and foreign mobile number can be given.
34) The mobile number and email ID should be of personal belonging of the applicant and not more than one DIN can have the same mobile number and email ID.
35) The OTP button will be enabled after successful pre-scrutiny of the form and will be valid for 15 minutes only to complete the director kyc.
36) If details of Voters ID and driving license are entered it is mandatory to attach their copies too.
37) Proof of address can only be Bank Statements, Telephone/Mobile or EB bill in the applicant’s name and can’t be older than 2 months.
38) Documents issued outside India needs to be notarized/apostilled in that country.
39) If there is any change in particulars of the directors, DIR-6 is to be filed before filing DIR-3 KYC.
40) All the attachments are to be attested both by the applicant and the practising professional.
41) All original documents are to be verified by the practitioner before attesting and keep a copy of the same for record purposes.
42) Since the form can be filed only once for each applicant and can’t be revised, due care is to be taken as any false statement or certification would be liable for punishment.